Section 3
Occupancy & Personnel Reporting
Occupancy reports are essential for understanding how space is truly being utilized day-to-day. They provide the critical link between the physical asset and the workforce, enabling effective personnel allocation, planning for headcount changes, and optimizing space utilization. Accurate occupancy data is the cornerstone of both operational efficiency and long-term corporate real estate strategy.
A floorplan indicating who has been assigned to each space.
A strategic tool for space planners and facilities managers. Used to audit and validate occupancy data before critical planning decisions, confirm departmental seat allocations, plan restacks or large-scale moves, and verify that changes have been executed correctly. It answers: “Is our space assignment data correct?”
A floorplan with highlights indicating whether spaces are occupied, vacant, or unassignable.
A real-time planning tool that lets managers instantly assess space capacity and availability. By color-coding the status of every space, it enables quick identification of vacant desks or offices, facilitating efficient placement of new hires or planning for team expansions.
A floorplan with labels showing selected values when a space is assigned to personnel.
Functions as an employee-facing directory and intuitive seating chart. Practical for everyday use — helping colleagues locate each other, assisting new hires with navigation, or supporting reception in directing visitors. It answers: “Who sits where, and how can I find them?”
Floorplans with bar charts showing space totals for each division, organized into a bar for each floor.
A high-level strategic visualization for portfolio analysis. Aggregates space data into easy-to-read bar charts so portfolio managers and executives can see the total footprint of each business division across a building or portfolio — crucial for strategic planning and rightsizing.